Inventory Software
Inventory Software as a Service
The Inventory software Module is designed for businesses that sell or support physical devices or items. This means that it tracks items that are on your books (stock), as well as systems at your clients’ sites, so that you have full visibility of all the systems you are responsible for.
If your business buys products and sells them, Pulse will act as a conventional purchasing, sales and stock control system – no problem – but where it really comes into its own is where your business needs to take responsibility for the equipment after it’s sold or installed on your client’s site. This is because of Pulse Inventory’s strong links with the Service Module, which enables you to link any request with the faulty equipment, and so build up history for each individual item.
The Inventory software (delivered to you, software as a service) also enables you to model the relationship between systems and sub-systems, such as where a device is part of another device. This means you can use Pulse to put together a complex catalogue or ‘price-book’, in which you set up bundles of products that are appropriate for your business making configuration of complex units very easy.
The inventory software also tracks the movement history of each item (part) by a serial number, so that at any time you can account for the physical location and the responsible individual of every item. This includes stock held at your warehouses, client sites and ‘van stock’ or stock held by field technicians. You will always know where your valuable assets are at anytime.
Contracts can be associated with multiple supported devices, so that service requests linked with those devices can affect the cost of the project. The equipments installation and removal dates are also used to determine the recurrent billing amounts for the contracts. If the business accounting software module is activated, this results in direct automated invoicing for hardware support contracts, reducing paperwork and administration time, and of course you do not miss any revenue due to errors.
Maintenance schedules are configured for each individual item and type of equipment, and can be based on time intervals, consumption, odometer readings, or frequency of use. For example when a machine has clocked up a certain amount of hours, a Service Request will automatically be opened for an inspection to be done. Specific checklists can be associated with equipment items, to ensure that every maintenance or inspection step is complied with.
Pulse Inventory software enables you to keep track of every physical device your business touches, from the smallest battery to the most sophisticated plant and equipment.
Pulse Inventory integrates with the Service Module by enabling you to associate requests with the equipment that is affected or faulty. The Equipment Maintenance function will also automatically log a request in the Service Module, based on service and inspection cycles.
The Inventory module seamlessly integrates with the Financial Module by posting the appropriate transaction in the Inventory Ledger based on every part’s movement. Cost prices can also be dynamically updated in the catalogue, based on recent purchases. Recurrent invoicing amounts can be based on exact dates of installation and removal of supported equipment.
Businesses that are using the Pulse Software Inventory Module have seen huge benefits to their inventory and spares management, so why not Contact Us now to see what it can do for your business.
